Website Privacy Policy
Introduction
Hi there! Thank you for visiting www.embodiedsexualtherapy.com.au, this website is owned and operated by Jessica Wade ABN 58 244 343 125. If you have any questions or need further information, please contact: me, Dr Jessica Wade via email drjess@embodiedsexualtherapy.com.au
This document sets out my Privacy Policy. It describes how I collect and manage your personal information when you interact with this site. I take this responsibility very seriously. If you have any questions or concerns about how your personal information is being handled, please do not hesitate to contact me.
I comply with the Australian Privacy Principles set out in the Privacy Act 1988 (Cth) (Privacy Act).
Personal Information
If you engage with me via this website, or choose to become my client I may ask to collect the following kinds of personal information from you, including:
· your name and email address
· date of birth
· the country that you live in
· phone number
· services and products you have purchased from me
· your opinion about future topics, products or services that may interest you
· information from workshops, event you have attended
· information that allows me to tailor my content to your needs when you sign up for one of my webinars or promotional events
· I may collect your IP address, and information about your browsing history to help me improve the usability and appeal of my website. I currently use square space analytics.
I may collect your personal information by various means including:
· an opt-in form for my mailing list, using squarespace email campaigns
· when you email me
· when you message me on social media
· when you contact me face to face
· when you contact me via phone
· automatically, through the use of cookies
I use this information to:
· provide a service that you have requested on me
· respond to your enquiries
· provide you with relevant news and updates about my services
· improve this website and the services I provide
· my website automatically collects information about them and their activities on your site
I will only collect your personal information:
· with your full awareness and consent, such as when you email me, tick a checkbox or fill in a form to provide me with information
· if I need it to provide you with information or services that you request
· if I am legally required to collect it
· for necessary administrative processes if you become my client
· if I believe that I can demonstrate a legitimate interest in using your data for marketing purposes, although I will always give you a choice to opt out
Sensitive Information
I understand that some personal information is particularly sensitive, and that you are trusting me to keep this information confidential. I aknowledge that information in regard to sexual health and wellness, behaviours and interests is particular sensitive .
I will only collect sensitive information by methods that are reasonably secure, such as:
· through my intake form in Acuity when you book an appointment
· in a zoom consultation or face to face
· via email, please note that email may not be sufficiently secure – if the information is extremely sensitive, ask me about alternative ways to share this information with me.
The reason why I collect this information is:
· so that I can provide you with the services you have requested from me
· to ensure that I am providing you with the most appropriate services, this is particularly important to current medical and/or psychiatric condition, treatment and management.
The sensitive information I ask you to provide for this purpose may include:
· your birth date
· your medical history
· information about your lifestyle and relationships, including sexual
I am committed to securely storing and handling your sensitive information.
· Sensitive information is stored in a locked cabinet and on a passcode protected computer.
· Only I have access sensitive material.
I do not routinely store sensitive information online or in the cloud. Some sensitive information may be stored securely online, or in the cloud through squarespace, splose or coreplus.
Sensitive information may be collected from children under the age of 18 under the following circumstances:
· in the presence of their parents
· with their parent or guardian’s full consent
All information collected from minors is securely stored in accordance with this privacy policy.
All archived sensitive information is securely destroyed after 7 years.
You may choose not to provide me with your sensitive information. However,
· if you choose not to be completely honest with me, I may not be able to provide you with the services that you request. This is particularly important to sexual health and wellness issues.
· as a counsellor/therapist I am legally required to identify my clients by collecting their name and address, and failure to provide this information means I cannot offer my services to you.
Disclosure of Information
Reasons why I may disclose your information include:
· to provide you with the services you have requested
· to send you products that you have purchased
· referral for third party services with your written or verbal consent
In order to do this, I may share some relevant information - on a strictly need to know basis - with:
· Australia Post or courier companies
Legal Disclosure
I will also disclose your information if required by law to do so or in circumstances permitted by the Privacy Act – for example, where I have reasonable grounds to suspect that someone is engaging in unlawful activity, or misconduct of a serious nature, that relates to my functions or activities, and in response to a subpoena, discovery request or a court order. I may also disclose information If I believe I am acting in your best interest for medical or psychiatric concerns.
If you have any concerns regarding the disclosure of your information in this context, please do not hesitate to get in touch with me to discuss this personally.
Security
I take reasonable physical, technical and administrative safeguards to protect your personal and sensitive information from misuse, interference, loss, and unauthorised access, modification and disclosure.
I manage risks to your information by:
· storing files securely in a device with passcode
· ensuring that only I have access to sensitive information
· releasing information to service providers on a strictly need-to-know basis
As mentioned above, your information may also be stored with a third-party provider, where it will be managed under their security policy. The following security policies may apply during our work together:
· Acuity - https://help.acuityscheduling.com/hc/en-us/articles/219149587-Security-Privacy-Compliance
· Dropbox - https://www.dropbox.com/security
· Facebook ads - https://www.facebook.com/business/m/privacy-and-data
· Google Workspace - https://workspace.google.com/intl/en_au/security/
· Squarespace - https://www.squarespace.com/privacy
· Zoom - https://zoom.us/docs/en-us/privacy-and-security.html
. Coreplus - https://coreplus.com.au
Splose - http://splose.com/privacy-policy
From time to time I may combine information provided by you with information gathered from:
· Facebook
· Instagram
· LinkedIn
· your Website
· personal contact
If you do not wish this to occur, please contact me.
Cookies and Google Analytics
Cookies are small text files that are commonly used by websites to improve a user’s experience, collect statistics or marketing information and provide access to secure areas.
You can choose to configure your browser settings not to accept cookies but this may interfere with the functioning of this website.
My website uses the following cookies:
· My website currently using ‘Squarespace analytics’
Access to Information
You can contact me to access, correct or update your personal information at any time. Unless am subject to a confidentiality obligation or some other restriction on giving access to the information which permits me to refuse you access under the Privacy Act, and I believe there is a valid reason for doing so, I will endeavour to make your information available you within 30 days.
Complaints
If a breach of this Privacy Policy occurs, or if you wish to a request a change to your personal information, you may contact me by sending an email outlining your concerns to me at drjess@embodiedsexualtherapy.com
If you are not satisfied with my response to your complaint you may seek a review by contacting:
· the Office of the Australian Information Commissioner using the information available at http://www.oaic.gov.au/privacy/privacy-complaints.
· the health ombudsman in your state or territory.
Notification of Change
If I decide to change my Privacy Policy, I will post a copy of the revised policy on my website.
Notification of Breach
If I have reason to suspect that a serious data breach has occurred and that this may result in harm or loss to you, I will immediately assess the situation and take appropriate remedial action. If I still believe that you are at risk, I will notify the Office of the Information Commissioner and either notify you directly, or if that is not possible, publicise a notification of the breach on this website.